Answering your Questions
I am in charge of all meeting and conference planning for my ministry. Why would I want to use an “outside” planning company?
Buying power – Due to the number of hotel rooms that we help ministries contract each year and our relationships with national sales managers for the major hotel chains, we give you buying power and resources that you wouldn’t have on your own.
Contracting process – We have developed a contract template that represents your ministry in a fair way and that is accepted by most national hotel brands. We realize there are a myriad of challenges and surprises that can occur throughout the contracting process, we know what to look for and what to ask for.
Ministry and industry knowledge – As a non-profit organization ourselves, we help bring the two different worlds of profit and non-profit together, making sure your unique ministry needs are understood by hotels. The hospitality industry is constantly evolving. Arrowhead keeps up with the business and financial trends which allows us to support your organization effectively.
Trusted, available staff – Our meeting professionals have a range of experience in the hospitality industry as well as various ministries. Therefore, we can provide the best of both worlds.
If the hotels are going to pay you a commission why shouldn’t we just do the work ourselves and get a lower room rate for our meetings?
Wouldn’t the hotels pass the savings on to us?
It sure makes sense in theory; but in actuality it’s not that cut and dry. A bona fide travel professional like Arrowhead qualifies for commission. Without our involvement, in most cases the hotels will not pass the savings on to you. We have found this to be consistent through our long history of working with the hospitality industry.
If you are paid by the hotels, how do I know that you will be working with my best interest at heart?
Arrowhead, as a non-profit and a wholly controlled subsidiary of Campus Crusade for Christ, is dedicated to helping planners hold the best possible events for ministries worldwide. There is no confusion in our minds; we work for you and for the advancement of the Kingdom. Arrowhead’s planners take great pleasure in securing the best room rates and best overall value for our clients based on our clients’ individual needs. We are a business that is ministry-minded.
I work very hard and one of the joys of my job includes a number of special benefits that hotels provide when we hold our events. What about all of the great benefits that come with planning an event?
Arrowhead does not share in your miles, points, rewards, or perks. All benefits generated by your event stay with you or whomever you designate within your ministry.
How do you provide all these services without any cost to our ministry?
Arrowhead was set up in 1986 to serve ministries that needed help planning meetings and events. We knew then that the typical ministry is always looking for ways to be good financial stewards, so we set up our non-profit ministry using the same model developed by the tour and travel industry. That means there is no cost to you because the hospitality industry funds our ministry through the commission we receive on hotel rooms.
I love everything about planning events and I am afraid that if I use a third-party planner that I will lose my planning role and the necessity for my job will be eliminated.
How do I know that you aren’t just trying to take control of the entire process?
We have a very defined role of assisting with the site selection and contracting process. We simply desire to assist you with the responsibility you’ve been given as the event planner of your organization. You as the meeting planner will be recognized by the hotel as the event coordinator. Our goal is to save your ministry time, money, and the exposure to contractual risk so that you are able to focus on the heart of the conference and the objectives that your ministry hopes to achieve.